Privacy Policy
Academy of the Arts Pty Ltd
(Trading as Academy of Dance Victoria & Templestowe Dance Academy)
Last updated: January 2026
1. Our Commitment to Privacy
Academy of the Arts Pty Ltd (“we”, “us”, “our”) is committed to protecting the privacy and personal information of our current and prospective students, parents, guardians, and customers.
This Privacy Policy explains how we collect, store, use, and protect personal information in accordance with the Australian Privacy Principles (APPs) under the Privacy Act 1988 (Cth).
2. What Personal Information We Collect
We may collect personal information including, but not limited to:
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Parent/guardian names
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Student names and dates of birth
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Email addresses
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Phone numbers
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Postal addresses
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Emergency contact details
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Medical or learning information relevant to participation (where provided)
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Enrolment, attendance, and class information
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Payment and billing records (processed securely via third-party providers)
We only collect information that is reasonably necessary for the operation of our dance and performing arts programs.
3. How We Collect Personal Information
Personal information is collected when you:
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Enrol or submit a trial booking
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Create or manage an account via our customer portal
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Communicate with us by email, phone, website forms, or social media
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Participate in classes, performances, or events
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Make payments or update account details
4. How We Store and Protect Your Information
All student and customer data is securely stored using iClassPro, a professional cloud-based student management system widely used by dance and performing arts organisations.
iClassPro employs industry-standard security measures including:
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Secure, password-protected access
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Encrypted data transmission
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Role-based access controls
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Secure cloud hosting environments
Access to personal information is limited to authorised staff only and is used strictly for business and operational purposes.
5. How We Use Personal Information
We use personal information to:
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Manage enrolments, trials, and class attendance
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Communicate important information about classes, timetables, and events
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Process fees, payments, and accounts
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Meet health, safety, and duty-of-care obligations
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Improve our services and customer experience
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Comply with legal and regulatory requirements
We do not sell or rent personal information to third parties.
6. Disclosure of Personal Information
Personal information may be disclosed only when necessary to:
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Trusted service providers (such as iClassPro and secure payment processors)
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Professional advisers (accountants, legal advisers) where required
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Government authorities if required by law
All third parties we work with are required to maintain confidentiality and data security standards.
7. Marketing and Communications
We may use contact details to send relevant information about classes, enrolments, performances, or studio updates.
You may opt out of marketing communications at any time by following the unsubscribe instructions in emails or contacting us directly.
8. Accessing or Updating Your Information
You may request access to, or correction of, your personal information at any time by contacting us.
We will take reasonable steps to ensure information we hold is accurate, up to date, and complete.
9. Cookies and Online Activity
Our website may use cookies or tracking tools to improve user experience and website performance. These do not collect personally identifiable information unless you choose to provide it.
10. Privacy Complaints
If you have a concern or complaint regarding the handling of your personal information, please contact us first so we can resolve the issue promptly.
11. Contact Us
For privacy enquiries, access requests, or complaints, please contact:
Academy of the Arts Pty Ltd
Email: info@academyofdancevic.com.au
Victoria, Australia
12. Changes to This Policy
We may update this Privacy Policy from time to time. The most current version will always be available on our website.